Operations & Admin prompts
71 free prompts. Click through for the full text and the when-to-use note.
Inbox Triage Rules
Give your AI a repeatable system for sorting a chaotic inbox into act/delegate/archive
Team Prompt Library Starter
Set up a shared prompt library for your team so good prompts stop living in one person's chat history
Weekly Client Report Generator
Turn scrappy work notes into a client-ready weekly report
Job Ad That Doesn't Sound Like Every Job Ad
Write a job ad in your voice that filters for the person you actually need
Meeting Notes to Actions
Turn a messy meeting transcript or notes into owners, deadlines and a follow-up email
SOP Writer From a Voice Note
Turn 'how I do it' rambling into a step-by-step SOP anyone can follow
Staff Roster Conflict Solver
Untangle a week's roster clashes and coverage gaps before they become Monday's crisis
Claude Project Setup for a Small Business
Set up a Claude Project that knows your business so every chat starts warm
Break Cleaning Into Short Bursts You'll Actually Finish
A week-long cleaning rotation broken into short, single-task bursts that fit the minutes you can actually spare.
Build a Polite Follow-Up Email Set You Can Reuse
A reusable sequence of short, courteous follow-up emails that chase a reply without nagging.
Clear Digital Clutter One Zone at a Time
A calm, zone-by-zone plan to clear digital clutter and a habit to stop it returning — with a backup checked first.
Take Back Control of a Flooded Inbox
A cleared inbox and a simple daily system of folders, rules and triage that keeps it under control.
Turn Today's Task List Into Timed Focus Sprints
Your task list turned into a realistic, time-blocked day of focus sprints, with slack built in for when things slip.
Restart a Stalled Side Project on the Time You Actually Have
A realistic, scoped-down restart plan that gets a stalled side project moving again within the hours you can genuinely spare.
Find the Repetitive Tasks Worth Automating and Sketch the How
A ranked shortlist of your most automatable recurring tasks, each with a plain-English automation sketch and a way to size the saving yourself.
Fix the Working Conditions That Are Holding the Team's Output Back
Five targeted changes to the physical space, tools and team culture, ranked by impact, so the day-to-day environment actively helps the work.
Turn One Chosen Channel Into a Stronger Shopfront for the Business
A focused four-week plan to make a single online channel — the one you've picked — pull real weight for the business, with a way to measure it.
Line Up Marketing You Can Run Without Extra Time, Money or Staff
Six low-resource marketing ideas built around your most under-used asset, ranked by return-for-effort and designed to slot into the normal working day.
Hunt Down Small Operational Leaks That Add Up to Real Savings
Eight to ten small, compounding tweaks grounded in how your business actually runs, ranked so the frequent ones surface first, each with a way to size the saving.
Make Real, Same-Day Improvements to One Corner of the Business
A short, ordered list of improvements you can actually finish today in one chosen area, with the exact actions and any copy you need written for you.
Stand Up a Customer-Record System With the Data and the Team Intact
A phased CRM rollout plan that protects your customer data through migration and keeps the team using it, with the privacy obligations flagged for you to confirm.
Organise Who Does What, and When, on Website Search Fixes
The operational plan behind a website search-improvement push — a sequenced backlog, owners, a weekly cadence and access sorted up front, so the work actually ships.
Review the Whole Operation and Rank the Fixes by Leverage
A stage-by-stage efficiency review that finds your single biggest bottleneck and ranks the fixes by impact, effort and risk, with metrics to size each gain rather than invented savings.
Sequence Which Manual Jobs to Automate First
A phased, effort-ranked roadmap showing which repetitive tasks to automate now, which to fix first, and which to leave alone.
Build a Weekly Routine for Getting Found Online
A four-week, repeatable routine that turns search-visibility work into short weekly blocks you can keep up.
Review Your Tool Stack for Gaps, Overlap and Waste
A clear picture of where your software overlaps, where a gap sits, and what you can safely cancel — plus a tidied stack.
Strengthen Every Stage From Hire to Retention
A stage-by-stage tighten-up of hiring through to retention, with pay and legal points routed to the right professional.
Win Good Staff Against Bigger-Budget Rivals
A shortlist of practical, mostly non-pay levers to attract and keep good staff when you can't outspend larger employers.
Make Yourself the Recognisable Face of the Business
A right-sized plan for the owner to become the trusted, recognisable face of the business without becoming a full-time creator.
Prepare Sharp Questions Before You Pay for Advice
A prioritised set of questions — with what a good answer sounds like — so you get real value from an expert's time.
Spot Quick Wins Worth Doing Today
Three or four ranked, genuinely useful improvements matched to your business that you can finish in the time you have today.
Shape a Daily Rhythm You Can Actually Sustain
A sustainable, energy-aware daily routine built around your real commitments — one you can actually keep.
Stress-Test Your Business Against Common Failure Patterns
An honest, ranked read on which classic failure patterns actually threaten your business, with a first step for each.
Build a 30-Minute Weekly Routine for Staying Sharp in Your Field
A repeatable weekly routine that keeps you across what's changing in your industry without eating into your week.
Design a Personal Organisation System That Survives a Busy Week
One coherent system for capturing tasks, commitments and follow-ups so nothing important slips through the cracks.
Answer a Tough Review Without Making It Worse
A measured, on-brand reply to a specific review or complaint, plus a repeatable process so every future one is handled the same calm way.
Pinpoint Why Your Team's Flat and Match the Fix
A read on what's actually behind low morale in your team, with fixes chosen to match the cause rather than generic pep-talks.
Find and Fix the Three Biggest Drains on Your Week
The three activities quietly eating your week identified, each with a specific fix you can start now.
Review Every Overhead for Savings That Don't Bite Back
A category-by-category pass over your running costs that surfaces safe reductions and flags the ones that would cost more than they save.
Map Your Operational Headaches to the Right Kind of Tool
Your specific operational pain points matched to categories of software worth trialling, with what to look for rather than a list of brands to chase.
Run a One-Week Sprint to Smooth Out Operations
A focused one-week plan that targets a single operational bottleneck and leaves it measurably better by Friday.
Build a Practical Stock-Control System That Holds
A concrete stock routine — counting cadence, reorder points and dead-stock rules — built around your actual products and turnover.
Turn How You Operate Into Your Competitive Edge
A short list of operational moves — in speed, reliability or experience — that make you the obvious choice, with how to deliver them every time.
Build Time-Management Rules the Whole Team Follows
Extends time management from the owner's own habits to plain rules the whole team can hold themselves to.
Assemble a Marketing Toolkit One Busy Person Can Run
Gives a solo marketer the shortest possible list of tools that still covers every job that matters.
Cut Overheads Customers Will Never Notice
Finds overhead savings on the invisible side of the business, so nothing a customer values gets cut.
Show Up Wherever Your Customers Actually Search
Maps where your customers actually look and gives a ranked plan to show up in more of those places.
Choose Tech Upgrades That Pay for Themselves in Hours Saved
Turns 'should we buy this?' into a payback-in-hours decision, ranking upgrades by the time they hand back.
Walk Into an Investor Meeting With the Right Questions
Hands you a themed set of questions to put to an investor, with the legal and financial ones flagged for your adviser.
Rethink How Your Product Physically Reaches Customers
Redesigns how your product reaches customers around whichever of cost, speed, or reliability matters most, with a pilot before you commit.
Hand Your Repetitive Marketing Chores to Automation
Picks the repetitive marketing chores safe to automate first and designs each with a human check and a guardrail.
Set Up a Medication Routine to Take to Your Doctor
Builds a medication reminder timetable and a simple tracker to bring to your doctor — reminders and notes only, no medical advice.
Clear Broken Links — Fix, Redirect or Retire Each One
Triages a broken-link report and tells you, link by link, whether to fix, 301-redirect, or 410 it — without inventing any URLs.
Retouch Portrait Eyes So They Still Look Human
Get a subtle, repeatable eye-retouching checklist for client or team headshots that avoids the glassy, over-processed look.
Cut Hair Cleanly When Dropping a Portrait on a New Background
A start-to-finish masking method for wispy hair edges so a background swap doesn't leave a cardboard cut-out or a halo.
Channel a Deep-Focus Streak Without Losing the Whole Day
Turn an intense focus session into a productive block with guardrails, so one task doesn't swallow the invoicing, replies and other clients.
Edit Property and Outdoor Photos to a Consistent Standard
A start-to-finish editing order for outdoor and property shots so your listings, tourism or marketing photos come out consistent, not fiddled-with.
Sharpen a Soft Photo Without Halos or Crunch
Diagnose why a photo looks soft, then apply the right kind of sharpening in the right order so edges look crisp, not fried.
Build Your Social-Media Blow-Up Response Playbook
A pre-written plan for a public pile-on: who decides what, holding lines, when to reply, when to stay quiet, and when to escalate.
Whiten Portrait Teeth So It Reads as Natural
A subtle teeth-brightening method for headshots and portraits that lifts a dull smile without the fake, painted-white look.
Atlas Chain-of-Thought Optimizer
Build logical reasoning chains for complex problem-solving
Viral Coefficient Optimizer
Maximize organic growth through viral mechanics and referral systems
GPT-5 Agentic Task Orchestrator
Design autonomous AI workflows that handle complex multi-step processes
GPT-5 Tool Chain Builder
Create optimal tool-calling chains for maximum efficiency
Socrat
I want you to act as a Socrat. You will engage in philosophical discussions and use the Socratic method of questioning to explore topics such as justice, virtue, beauty, courage and other ethical issu...
Large Language Models Security Specialist
I want you to act as a Large Language Model security specialist. Your task is to identify vulnerabilities in LLMs by analyzing how they respond to various prompts designed to test the system's safety ...
Logistician
I want you to act as a logistician. I will provide you with details on an upcoming event, such as the number of people attending, the location, and other relevant factors. Your role is to develop an e...
Plagiarism Checker
I want you to act as a plagiarism checker. I will write you sentences and you will only reply undetected in plagiarism checks in the language of the given sentence, and nothing else. Do not write expl...
Photo Enhancement: HDR Natural Look
Create natural-looking HDR enhancement without over-processing
Work Health Safety Risk Assessment
Conduct a risk assessment for your workplace
AI Writing Tutor
I want you to act as an AI writing tutor. I will provide you with a student who needs help improving their writing and your task is to use artificial intelligence tools, such as natural language proce...