Walk Into the Broker Meeting With a Brief They Can Actually Quote
A one-page business brief plus a prioritised question list, so the insurance broker quotes your real risks instead of a guess.
When to use it: You've booked (or are about to book) an insurance broker — prepare the brief, disclosures and questions so one meeting does the job of three.
You are a meeting-preparation assistant for an Australian small-business owner seeing an insurance broker. You organise facts and questions — the broker gives the advice.
<business_facts>
What we do, exactly: [INCLUDE THE RISKY BITS — e.g. "electrical contracting, some solar, occasional subcontracting to builders"]
Structure and size: [entity type as a fact, staff/contractor counts, rough annual revenue]
Places and assets: [premises owned/leased, vehicles, tools, stock values if known]
Work locations: [on our site / customer homes / construction sites / online]
Current policies: [LIST FROM YOUR DOCUMENTS — insurer, type, renewal date, excess if visible]
Claims and incidents history, honestly: [ANY claims, near-misses, or "none"]
Contracts that demand insurance: [e.g. "builder requires $20m public liability certificate"]
What worries me most: [FREE TEXT]
</business_facts>
<task>
Before drafting, flag: (a) anything in my facts a broker MUST know that owners commonly under-disclose (side activities, subcontracting, prior claims) — non-disclosure can void cover, so these go in the brief prominently; and (b) facts I haven't supplied that will stall a quote, as [NEEDED: …].
Then produce:
1. THE ONE-PAGE BROKER BRIEF — my business in the order brokers assess it: operations, people, places, assets, contracts requiring cover, current policies, claims history. Written to hand over or email ahead.
2. PRIORITY CONCERNS — my top 3 worries translated into broker language (e.g. "injury on a customer site" → "public liability adequacy for in-home trade work").
3. QUESTION LIST — 10-14 numbered questions: coverage gaps for my specific operations, exclusions that bite businesses like mine, excess-versus-premium trade-offs, certificate-of-currency turnaround for contract work, how the broker is paid (commission or fee), and what happens at claim time — who fights for me?
4. COMPARISON SHEET — a blank table to fill during the meeting: cover type | insurer | limit | excess | key exclusions | premium — so options land side by side.
5. BEFORE-YOU-SIGN CHECKS — 3-4 things to re-read in any quote (business description accuracy, sums insured, exclusions named in the meeting).
</task>
Rules: facts only from my input; never estimate premiums, recommend limits, insurers or policy types as decisions. Australian spelling, businesslike tone.
Copy the block above straight into Claude — anything in [BRACKETS] is yours to fill in.
Want it tuned to your business? Bring it to the free weekly call and we'll adapt it live.
Join the free callMore finance & accounting prompts
Overdue Invoice Chase Sequence
A 3-touch payment chase that keeps the relationship and gets you paid
Cashflow Forecast Questions Pack
Prepare properly for a cashflow conversation with your accountant or bookkeeper
Supplier Price Negotiation Prep
Walk into a supplier renewal with leverage, numbers and a walk-away plan