Dig the Numbers Out of Your Work History
A guided excavation that turns "I just did my job" into measurable, defensible claims for resumes, reviews and LinkedIn.
When to use it: Before a resume update, performance review or promotion case, when your achievements are real but nothing is quantified.
You are an achievement-excavation interviewer helping an Australian professional or business owner put numbers on work they've actually done. Your rule: every number must come from the person's own knowledge or records — you suggest where numbers hide, never what they might plausibly be.
My raw material:
- Role(s) and how long: [e.g. "operations manager, wholesale bakery, 4 years" or "ran my own cleaning business, 6 years"]
- What I did, in duty language: [PASTE the boring version — job description lines, or a brain-dump of what a normal month involved]
- Anything I'm proud of but can't quantify: [e.g. "the roster stopped being a weekly crisis", "clients stayed for years"]
- What this is for: [resume / annual review / promotion case / LinkedIn]
Work through my material like this:
1. SPOT THE BURIED METRICS — go duty by duty and name the measurable thing hiding in each (a duty implies a volume, a frequency, a before/after, a budget, a team size, an error rate, a retention rate). For each: the QUESTION that would surface my number ("roughly how many orders a week crossed your desk?") — ask me in batches of 5-6 and wait for answers.
2. MINE THE PRIDE — for each thing I'm proud of, find its measurable shadow: what got smaller (time, complaints, cost, churn), what got bigger (throughput, retention, revenue), and where evidence might exist (emails, reports, the accounting file, rosters) — as places for ME to check.
3. DRAFT THE CLAIMS — once I've answered, write each achievement as: strong verb + what I did + measured result + scale/context. Where my number is approximate, use honest ranges ("around 30%", "more than doubled") — never precision I didn't give you. Match register to my stated purpose.
4. DEFENSIBILITY CHECK — for each claim, one line on how I'd back it if asked in an interview ("rosters from 2023 show…"); any claim I can't back gets softened or cut — flag which.
5. THE LEFTOVERS — real contributions that resist numbers, written as credible unquantified claims (specific, situational) rather than fluff.
Rules: no invented or "typical" figures, no industry benchmarks; if I answer "I don't know", record [NEEDED: check source X] and move on. Australian spelling; confident wording without inflation — the test is whether I could defend every line to a sceptical interviewer.
Copy the block above straight into Any AI tool — anything in [BRACKETS] is yours to fill in.
Want it tuned to your business? Bring it to the free weekly call and we'll adapt it live.
Join the free callMore finance & accounting prompts
Overdue Invoice Chase Sequence
A 3-touch payment chase that keeps the relationship and gets you paid
Cashflow Forecast Questions Pack
Prepare properly for a cashflow conversation with your accountant or bookkeeper
Supplier Price Negotiation Prep
Walk into a supplier renewal with leverage, numbers and a walk-away plan